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Tenancy Lifecycle Flowchart
The prime objective of the RLA is to campaign in Government and Parliament on behalf of our members

Tenancy Lifecycle Flowchart

Arrow joining 'Do you need an HMO Property License?' to 'Prepare Property for Rental'
Arrow joining 'Prepare Property for Rental' to 'Advertise for tenants'
Arrow joining 'Advertise for tenants' to 'Tenants Apply'
Arrow joining 'Tenants Apply' to 'Select and Reference Tenant'
Arrow joining 'Select and Reference Tenant' to 'Tenant Selected?'
Arrow back to 'Advertise For Tenants' when 'Tenant Selected' is NO
Arrow to 'Pre Tenancy?' when 'Tenant Selected' is YES

Pre Tenancy

RLA Tip - Better safe than sorry check, check and check again



Arrow joining 'Pre Tenancy' to 'Issuing of Keys'

Issuing of Keys

RLA Tip - Once Keys given a tenancy is granted



Arrow joining 'Issuing of Keys' to 'Tenancy Commenced'

Tenancy Commenced

RLA Tip - Ask the Tenant to pay
by Standing Order



Arrow joining 'Tenancy Commenced' to 'Breach of Tenancy'

Breach of
Tenancy?

 

 

 

Arrow to 'Renew Tenancy?' when 'Breach of Tenancy' is NO

End of tenancy
do you want to
renew or extend?

Arrow to 'Will Tenant Leave Voluntarily?' when 'Renew Tenancy' is NO

Will tenant leave
voluntarily?

Arrow to 'Issue form N5B' when 'Will Tenant Leave Voluntarily' is NO

Upon expiry of Section 21

RLA Tip - issue county court possession form N5B

Roll over existing contract

Issue Section 8

RLA Tip - Select from the 17 Grounds for Possession



Does the tenant
want to renew
or extend?

Agree Check out Date

Do you want
to increase
the rent?

Is Breach
resolved?

Issue N5/N119

RLA Tip - The RLA Offer a completing Court Papers Service



Check out Date

Check inventory, take utility readings and inform utility companies & council tax.

Deposit

Within 28 days return deposit - detailing any deductions

Arrow to 'Issue Section 8' when 'Breach of Tenancy' is YES
Arrow to 'Does tenant want to Renew or Extend?' when 'Renew Tenancy' is YES
Arrow to 'Agree checkout date' when 'Will tenant leave voluntarily' is YES
Arrow joining 'Issue Section 8' to 'Is Breach Resolved?'
Arrow joining 'Agree check out date' to 'Check Out Date'
Arrow to 'Issue new Agreements or Issue Section 13' when 'Do you want to increase the rent?' is YES
Arrow to 'Issue N5/N119' when 'Is Breach Resolved?' is NO
Arrow joining 'Check Out Date' to 'Return Deposit'
Arrow to 'Will tenant leave voluntarily?' when 'Does tenant want to renew?' is NO
Arrow to 'Do you want to increase the rent?' when 'Does tenant want to renew?' is YES
Arrow to 'Roll over existing contract' when 'Do you want to increase the rent?' is NO
Arrow returning to 'Breach of tenancy?' from 'Roll over existing contract' and when 'Is Breach Resolved' is YES
Click for notes on Preparing Property for Rental
Click for notes on Advertising for Tenants
Click for notes on Tenants Apply
Click for notes on Select and Reference Tenants
Click for notes on Pre Tenancy
Click for notes on Tenancy Commenced

Prepare Property for rental

  • Gas Check
  • Electricity Check
  • Furniture Fire Regulations
  • Inventory prepared by Landlord
  • Consumer Protection Act - Property must be fit for rental upon commencement of tenancy
  • Insurance - Rental Policy MUST cover people residing in or visiting the premises.

Advertise for Tenants

Consider prefered tenant and media. Web, local papers, local employers and estate agents on finders fee. RLA site free for members Homes2rent

Link to Homes2Rent Website

Tenants apply

  • Use an application that clearly states you will do credit checks.
  • Always obtain and National Insurance number and Next of Kin.

Select and reference tenants

  • Take and issue receipt for deposit.
  • Credit credit via the RLA only £10.
  • Write to Character references these provide no more than a place to start to trace tenants.
  • Write to Employer, again only to establish where they work- employers are unlikely to give poor references to employees.
  • Write to previous Landlord - note it has been known for some Landlords to give favourable references to poor tenants so they will vacate.

Pre Tenancy

  • Decide and agree intervals of property inspections
  • Agree a precise and thorough inventory with tenant
  • complete standing order for rent
  • If applicable complete Housing Benefit application
  • Both sign and Issue Tenancy Agreement

Tenancy Commenced

  • Issue Section 21b- notice to vacate
  • Landlord to notify Utility companies and council tax of new tenancy
  • Note if lease less than 6 months Landlord liable for Council tax and must collect payment from Tenant

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Taken fron the Residential Landlords Association - http://www.rla.org.uk